Induction (Years 7 to 9)

We are delighted to welcome your family to the Ealing Fields High School community. All inductions are facilitated by our Admissions Department who can be contacted at [email protected].

Please read through each section of this page carefully for all key information relevant to your child's induction to Ealing Fields.


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Meeting with the Senior Leadership Team

Shortly after accepting an offer of a place at Ealing Fields, we invite your family (parent(s)/carer(s) and child) to the School to meet with your child's future Head of Year, Head of their Key Stage and Senior Deputy Headteacher to discuss their transition process from their current school to Ealing Fields.

Prior to arranging an induction meeting the Admissions Department requires your child's most recent grade report to begin preparing a timetable with appropriate course choices. You are also required to review the following mandatory documentation prior to your induction meeting:

Please read our Trust Privacy Notice before reviewing induction information:

Privacy Notice - Data Protection Act 1998 & General Data Protection Regulation

Mandatory documentation for all Parents & Carers to submit to the Admissions Department:

Home-School Agreement

Computer Use Agreement

Mobile Phone Agreement

Hard copies of these agreements will be provided and discussed in the induction meeting with the Leadership Team, so parents and carers are not required to print/download these documents.


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Emergency Contact & Welfare Profile

To register your child for enrolment onto the School Information Managements System (SIMS), we require the following details: basic pupil information, sibling (if applicable), parental consent, family home/contact, ethnic/cultural, medical and current school. The profile provides guidance notes and a review of our data protection notice prior to beginning the profile, which you can also find here:

Privacy Notice - Data Protection Act 1998 & General Data Protection Regulation

Guidance Notes for the Emergency Contact & Welfare Profile

To complete the profile you will need the following information to hand:

  • Photocopy of the pupil's passport and birth certificate (PDF or JPEG format)
  • Current/previous school's address and contact information
  • GP or allergy specialist clinic address and contact information

And if applicable:

  • Medical prescriptions (including valid expiry dates)
  • Electronic copy of any EHC plan and/or SEN recent, relevant professional reports concerning your child, such as occupational therapy, speech therapy, educational psychology, specialist teacher, CAHMS, etc. (PDF or JPEG format)

The Emergency Contact & Welfare Profile must be completed by all parents and carers prior to your child's start date: https://twyfordacademies.org.uk/welfare


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Welfare Notice

Regardless of the severity of your child’s condition or medical needs, we require your child’s medicine on-site on the first day of school. All medicine must be clearly marked with the chemical labeling of the prescription including a valid expiry date. If your child suffers from asthma, we require an inhaler on-site as well as a spacer (even if your child does not usually use one). We should like to mention that we are unable to provide your child with common pain medication (i.e. Paracetamol and/or Nurofen) – the School is only able to supervise the administering of prescribed medication from your child’s GP.


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Additional Needs

If your son/daughter has any additional needs, please advise us of this before your induction meeting so we can be as prepared as possible to meet their needs before their start date. Please ensure that you bring to the interview a photocopy of any recent, relevant professional reports concerning your son/daughter, such as occupational therapy, speech therapy, educational psychology, specialist teacher, CAHMS etc. to be discussed with the leadership team.


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Resources

  • Handbook for Parents & Students
  • Uniform Requirements & Leaflet
  • Uniform Supplier Flyers
  • Ealing Fields Learning Kit List
  • Pupil Premium Funding Leaflet
  • Key Dates
  • Times of the School Day
  • Trust Policies


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Key Contacts

School Office & Reception - [email protected] to report school absences and for all general queries

Data Team - [email protected] / [email protected] to report change in personal/contact details, residential address or updates regarding health and welfare

Student Services - [email protected] for information on ParentPay setup, user/login data, instructions regarding usage and school locker rentals

Music College - [email protected] for information on current and future instrumentation tuition availability

Copia - [email protected] for queries regarding navigating and using our e-Learning site

Learning & Inclusion - [email protected] for queries relating to pupils who require additional support


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