Admissions

Introduction & PAN

Ealing Fields is a state funded, co-educational, non-denominational, secondary free school within the Twyford CofE Academies Trust.

Ealing Fields is committed to straightforward, open, fair and transparent admissions arrangements. The school will act fully in accordance with the School Admissions Code (as revised December 2014), the School Admissions Appeals Code and admissions law as they apply to academies.

Ealing Fields has an agreed Published Admissions Number of 150 for admission into Year 7 and will admit up to this number each year.

All applicants will be admitted if fewer than 150 applications are received.


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2021 Procedure

To view the Admission Policy for Year 7 entry in September 2021 click here.

Our latest prospectus can be found here

For entry to Year 7 in 2021, 15 places are Specialist Music Places. To view the Year 7 Specialist Music Place Information click here.

The Twyford Church of England Academies Trust runs a single Specialist Music Admissions Test for Specialist Music places at Twyford Church of England High School and Ealing Fields High School.

Specialist Music Scholar Admissions Application Form (Applications have now closed)

Ealing Fields is part of the Pan London Co-Ordinated Admissions System which requires parents & carers to complete a Common Application Form (CAF) through their Local Authority, listing Ealing Fields as one of their six preferences.

Copies of the form are available from all London boroughs or apply online at www.eadmissions.org.uk Full details of the application process are available in local authority school admissions brochures.

Deadlines
  • Friday 2nd October 2020 12noon: Specialist Music applications should be submitted via the link above
  • Thursday 31st October 2020 12 noon: Common application form (CAF) to be submitted to your Local Authority, listing Ealing Fields as a preferred school choice
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Over-subscription

In the event that there are more applicants than places available, and after the admission of children with an EHCP or a Statement of Special Educational Needs which names Ealing Fields, places will be allocated on the basis of the following oversubscription criteria which will be applied in this order:
  1. Children who are Looked After or Previously Looked After and those who immediately after being looked after became subject to adoption, a child arrangement order, or special guardianship order.
  2. Children with a sibling already on-roll at Ealing Fields High School when they apply.
  3. 15 places for children showing an aptitude for music. Places will be allocated in order of ranked assessment score.
  4. The remaining places will be allocated in accordance with the Tie Breaker arrangements (see below).

Guidance Notes:

Looked after children and previously looked after children:

A looked after child is a child who is (a) in the care of a local authority or (b) being provided with accommodation by a local authority in their exercise of their social services functions (section 22(1) Children Act 1989) at the time of making an application to a school. This includes children who were adopted under the Adoption Act 1976 (see section 12 adoption orders) and children who were adopted under the Adoption and Children Act 2002 (see section 46 adoption orders). Child arrangements orders are defined in s.8 of the Children Act 1989, as amended by s.12 of the Children and Families Act 2014. Child arrangements orders replace residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order. See Section 14A of the Children Act 1989 which defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

Previously looked after children are those who have been adopted, or have become subject to a child arrangements order or special guardianship order immediately following having been looked after.

Siblings:

‘Sibling’ refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, foster brother or sister or the child of the parent/carer’s partner where the child for whom the place is sought is living in the same family unit at the same address as the sibling. A sibling relation does not apply when the child currently on roll will leave the school before the sibling starts.

Specialist Music Places:

15 places within Ealing Fields High School will be offered to students applying for a place in Year 7 with an identified natural aptitude for Music. Children applying for a Specialist Music place must complete the Specialist Music Application form and attend the music assessment. The application process is designed to test a child’s natural talent and aptitude not their prior knowledge. As such, a child can be awarded a ‘Specialist Music place’ based on musical aptitude, irrespective of any prior tuition or experience.

Tie Breaker:

Distance will be used as the first ‘tie-breaker’ if two or more applicants are equally qualified for a place within the oversubscription criteria. Distance is measured in a straight line from home to Ealing Fields High School, Little Ealing Lane, W5 4EJ, using the Local Authority’s computerised mapping system based on ordnance survey data. The distance is measured in a straight line from the unique address point for the applicants’ Permanent Residence (the ‘home address’) to the school. The home address must be the address where the parents and child normally live and they must be living there on the closing date for receipt of application. The home address is where a child normally lives.

Where a child lives with parents with shared parental responsibility, each for part of a week, the address where the child lives is determined using a joint declaration from the parents stating the pattern of residence. If a child’s residence is split equally between both parents, then parents will be asked to determine which residential address should be used for the purpose of admission to school. If no joint declaration is received where the residence is split equally by the closing date for applications, the home address will be taken as the address where the child is registered with the doctor. If the residence is not split equally between both parents then the address used will be the address where the child spends the majority of the school week. In cases where applicants live equidistant from the school and places cannot be offered to both children, the available place will be allocated using a random computer selection. This process will be organised and supervised independently of the school by Ealing Local Authority. Twins/triplets etc. applying at the same time will not be subject to random allocation (see below).

Multiple Birth and Same Year Siblings:

Where applications are received from twins, triplets or other multiple birth siblings and one child is selected for a place, Ealing Fields will admit over the published admission number (PAN) in order to support the family. This will only apply where one sibling would be within the PAN and the other sibling(s) would be above the PAN (i.e. where the 150th place is offered to a multiple- birth sibling).

Late Applications:

The closing date for receipt of all applications for the common application process is 31 October 2020. Applications received after this date will be considered late and will be dealt with after the offer date of 1st March 2021. If you have returned an application between 2 November 2020 and 7 December 2020 and any of the below apply you must contact the Admissions Team at Ealing Council as your application may be considered on time: • You have recently moved • You have proof that your application was submitted on-time but has not been received by Schools Admissions before 31 October 2020. • You have exceptional circumstances for lateness (e.g. where a single parent/carer has been ill and the illness prevented the application being made on time or the family has been dealing with the death of a close relative).

Offers of Places:

Letters informing applicants of the outcome of their applications will be sent by their local council on 1 March 2021. Where applications were submitted electronically this will be via email. Applicants to whom places are offered will be required to inform their local council of their decision whether to accept or reject the offer by the date given in the letter of offer.

Waiting List:

If the school is oversubscribed, names of all unsuccessful applicants will be placed on a waiting list. This waiting list will be maintained by the school strictly in the order of the oversubscription criteria and not in the order in which the applications are received. If a place becomes available, the child who is first on the waiting list will be offered a place. Whenever a child joins the waiting list the list will be reordered in accordance with the oversubscription criteria above. The waiting list will run until the end of the school year.

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In-Year Admissions

2020/21 Academic Year

Applicant families are able to apply from the beginning of the Autumn term and onward throughout each academic year. Parents and carers who submit application forms at the beginning of September will be notified at the end of the second week of the Autumn term (Friday 18th September 2020). Should any places be available, offers will be made before the October half-term. Parents and carers who submit applications from Thursday 17th September onward, will receive the outcome of their application within 20 school days to allow for proof of address and measured distances to be verified.

In the case of there being more applicants than places available, the same over-subscription criteria as published for admission to Year 7 will be applied to in-year applications.

In-year general admissions application form here

Specialist Music electronic application form here (for current Year 7 and 8 only)

Waiting lists for the relevant academic year are terminated annually towards the end of the academic year.

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Appeals

Applicants have the right to appeal against the decision of the Ealing Fields Governors' Admissions Panel, not to admit their child to Ealing Fields High School.

  • Main Round (Year 6 into 7) appeal hearings are held at Ealing Council and take place in May/June each academic year.
  • In-Year appeal hearings are held at Ealing Council and take place throughout the academic year.

Main Round Appeal Process, Entry 2020/2021

The appeal form for Year 7 entry in September 2021 is available on the Ealing Council website.

You will need to submit the Application to Appeal Form directly to Ealing's Committee Section - the address is included on the form. Please read the guidance notes carefully and submit your appeal by 3rd April 2020. Supporting statements or additional documentation can be submitted via this form (in PDF and/or JPEG format).

Acknowledgement of receipt will be sent via email to all appellants shortly after the closing deadline and further instructions regarding the appeal process will be included in this confirmation email.

In-Year Appeal Process, Entry 2020/2021

(If your child is currently in high school)

If you wish to make an appeal following the unsuccessful outcome of your in-year application, you will need to submit the Application to Appeal Form directly to Ealing's Committee Section - the address is included on the form. Instructions on how to obtain an in-year application to appeal form can be found here: https://www.ealing.gov.uk/info/201113/school_admis...

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Contact Us

Admissions Office Hours are from 9.00am - 4.30pm during term dates.

All queries, regardless of urgency will need to be emailed to [email protected]. Outside of peak processing times, we endeavour to respond to all queries within five working days.

Ealing Council's School Admissions Team contact information can be found here: https://www.ealing.gov.uk/info/201113/school_admis...

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