Admissions

Introduction & PAN

Ealing Fields is a state funded, co-educational, non-denominational, secondary free school within the Twyford CofE Academies Trust.

Ealing Fields is committed to straightforward, open, fair and transparent admissions arrangements. The school will act fully in accordance with the School Admissions Code (as revised December 2014), the School Admissions Appeals Code and admissions law as they apply to academies.

Ealing Fields has an agreed Published Admissions Number of 120 for admission into Year 7 and will admit up to this number each year.

All applicants will be admitted if fewer than 120 applications are received.

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2019 Procedure

To view the Admission Policy for Year 7 entry in September 2019 click here.

For entry to Year 7 in 2019, 12 places are Specialist Music Places. To view the Year 7 Specialist Music Place Information click here.

The Twyford Church of England Academies Trust runs a single Specialist Music Admissions Test for Specialist Music places at Twyford Church of England High School and Ealing Fields High School.

Specialist Music Scholar Admissions Application Form: https://twyfordacademies.org.uk/admissions/apply-music

Ealing Fields is part of the Pan London Co-Ordinated Admissions System which requires parents & carers to complete a Common Application Form (CAF) through their Local Authority, listing Ealing Fields as one of their six preferences.

Our latest prospectus can be found here

Copies of the form are available from all London boroughs or apply online at www.eadmissions.org.uk Full details of the application process are available in local authority school admissions brochures.

Deadlines
  • Friday 28th September 2018: Specialist Music applications should be submitted via the link above
  • Wednesday 31st October 2018: Common application form (CAF) to be submitted to your Local Authority, listing Ealing Fields as a preferred school choice
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Over-subscription

Where the school receives more applications than it has places available, the criteria listed below will apply, after the admission of children with an EHCP or Statement which names Ealing Fields.

The oversubscription criteria will be:

1. Looked-after children or children who were previously looked after.

2. Siblings of children who will still be attending the school in the academic year of admission (will not apply in the first year of opening).

3. Distance from the South Ealing station nodal point with priority for admission given to children who live nearest.

Oversubscription Criteria

Where the school receives more applications than it has places available, the criteria listed below will apply, after the admission of children with an EHCP or Statement which names Ealing Fields.

The oversubscription criteria will be:

1. Looked-after children or children who were previously looked after.

2. Siblings of children who will still be attending the school in the academic year of admission (will not apply in the first year of opening).

3. Distance from the South Ealing station nodal point with priority for admission given to children who live nearest.

Notes

Looked after children and previously looked after children:

A looked after child is a child who is (a) in the care of a local authority or (b) being provided with accommodation by a local authority in their exercise of their social services functions (section 22(1) Children Act 1989).

Previously looked after children are those who have been adopted, or have become subject to a child arrangements order or special guardianship order Immediately following having been looked after.

Siblings:

Children are siblings if they are step-siblings1, adopted or foster brothers or sisters living in the same family unit at the time when the child is due to start in the school.

Multiple Birth and Same Year Siblings:

Where applications are received from twins, triplets or other multiple birth siblings and one child is selected for a place, Ealing Fields will admit over the published admission number (PAN) in order to support the family. This will only apply where one sibling would be within the PAN and the other sibling(s) would be above the PAN (i.e. where the 120th place is offered to a multiple- birth sibling).

Admission outside the normal age group:

The governing body will carefully consider requests from parents/carers for admission to the school outside of the normal age group. Parents/carers should provide appropriate evidence to support their application.

Each case will be considered on its own circumstances and merits and a decision must be made in the best interests of the child concerned. The decision will be based upon the views of the parents/carers, schools concerned (the current school and Ealing Fields High School) and any relevant professionals asked for their opinion on the case by Ealing Fields High School.

Nodal Point:

South Ealing Station (W5 4QB) has been selected as the school’s nodal point. It has been selected with the aim of helping children in the South Ealing area access a local secondary school.

Distance:

The distance from home₂ to the nodal point is measured ‘as the crow flies’. Distance is calculated using the Local Authority’s computerised measuring

system which is an integral part of the admissions software produced by Synergy. It uses Ordnance Survey data and is accurate to two metres. In the rare event that applicants’ distance measurements are exactly the same, the place will be allocated randomly.

Home Address:

A child’s home address is defined as the address at which the child is normally resident. Where a child lives at more than one address, the address will be where the child lives for the majority of the time. Where the child lives at more than one address and spends equal time at both, the home address will be counted as that at which the child is registered with their GP.

Tie Breaks:

In the event of two or more applications that cannot otherwise be separated, applications will be put into rank order by random allocation, using computer software. Places will be offered strictly in accordance with the rank order.

Late Applications:

All applications received after the deadline will be considered late applications. Late applicants will be considered after those received on time. If, following consideration of all applicants, the school is oversubscribed; parents may request that their child is placed on the school’s waiting list.

Offers of Places:

Letters informing applicants of the outcome of their applications will be sent by their local council on 1 March 2018. Where applications were submitted electronically this will be via email.

Applicants to whom places are offered will be required to inform their local council of their decision whether to accept or reject the offer by the date given in the letter of offer.

Waiting List:

If the school is oversubscribed, names of all unsuccessful applicants will be placed on a waiting list. Applications will be ranked in accordance with the oversubscription criteria. New applicants will be added to the list in accordance with the oversubscription criteria.

As admissions are an annual process, the waiting list will only run for one academic year.

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In-Year Admissions

2018/19 Academic Year

Applicant families are able to apply from the beginning of the Autumn term and onward throughout each academic year. Parents and carers who submit application forms at the beginning of September will be notified at the end of the second week of the Autumn term (Friday 14th September 2018). Should any places be available, offers will be made before the October half-term. Parents and carers who submit applications from Thursday 13th September onward, will receive the outcome of their application within 20 school days.

Please note that as of 1st September 2018, Ealing Field's in-year process will operate outside of co-ordination (with Ealing Council). Applicant families who apply throughout the remainder of the academic year can expect to receive the outcome of their application within 20 school days to allow for proof of address and measured distances to be verified.

In the case of there being more applicants than places available, the same over-subscription criteria as published for admission to Year 7 will be applied to in-year applications.

In-year admissions application form: https://ealingfields.org.uk/attending-our-school/a...

Waiting lists for the relevant academic year are terminated annually towards the end of the academic year.

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Appeals

Applicants have the right to appeal against the decision of the Ealing Fields Governors' Admissions Panel, not to admit their child to Ealing Fields High School.

  • Main Round (Year 6 into 7) appeal hearings are held at Ealing Council and take place in May/June each academic year
  • In-Year appeal hearings are held at Ealing Council and take place throughout the academic year

If you wish to make an appeal, you will need to submit the Application to Appeal Form directly to Ealing's Committee Section - the address is included on the form. Instructions on how to obtain an in-year application to appeal form can be found here: https://www.ealing.gov.uk/info/201113/school_admis....

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Visiting the School

Ealing Fields is unable to facilitate personal tours throughout the academic year.

Ealing Fields hosts an Open Evenings during each Autumn term for Year 6 into 7 pupils. Applicants are able to tour the school site and meet with current pupils and teaching staff from our existing year groups, as well as our Language College and Music College specialist departments. Headteacher Talks are held throughout the evening to provide insight into the school’s history, ethos and community in addition to our curriculum, pastoral and wider learning opportunities.

Details of the Open Evening for 2018 are below.


Although bookings are not required, the Headteacher Talks are ticketed in order to arrange seating. Tickets are distributed upon arrival on a first-come-first-serve basis. In recent years, tickets have been heavily over-subscribed and we therefore advise arriving earlier in the evening even if you are planning to attend the latest talk. Please note that there is no on-site parking at Ealing Fields or available parking in the surrounding residential areas of the school site. All evenings are expected to finish at 8:00 PM.

The admissions process and application packs will be distributed during each evening event with a member of the Admissions Department available to meet with applicant families in the Learning Resource Centre (LRC) who may have any additional queries.

Outside of these specified events, Ealing Fields is closed to the public and is unable to host personal tours throughout the academic year.

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Contact Us

Admissions Office Hours are from 9.00am - 4.30pm during term dates.

All queries, regardless of urgency will need to be emailed to [email protected]. Outside of peak processing times, we endeavour to respond to all queries within five working days.

Ealing Council's School Admissions Team contact information can be found here: https://www.ealing.gov.uk/info/201113/school_admis...

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